Centralized administration for tourism companies
Selling is very good but at Doblemente we know that the work does not end there
For this reason, Dispongo centralizes operations, sales and administration in a single system. Any need of the administration department is covered, pre-payments, advances, group billing, billing by service, introduction of purchase invoices, bank remittances, multiple invoice formats. All the information and management available in real time and with specific reports adapted to your company.
We break down the multiple functionalities that we offer in the Administration module:
Sales Billing
-Issuance of sales invoices and pro-forms.
-Billing under general and special regimes.
-Sales invoicing in different modes: individual per reservation (from each reservation), individual per reservation (in bulk, from the reservation list), multi-reservation per client (a single invoice grouping N reservations based on selected criteria).
-Customization of legal texts on invoices.
-Automatic sending of invoices to the client by e-mail.
-Special remarks on invoices.
-Automatic billing adjustment. When changes are made to a reservation, the system allows you to: pay the old invoice and reissue a new invoice, or issue an adjustment invoice (positive or negative).
-Automatic determination of applicable billing series based on configuration criteria.
-Automatic billing module configurable by selection criteria.
Payment Methods
-Management of payment methods and optional assignment by type of client, customer and supplier.
-Definition of different due dates according to certain criteria: reservation date, start date of services, end date of services, etc.
-Credit collection methods.
-Customizable payment method groups: full payment, partial payment (deposit), etc.
-Support for multiple collection instruments: cash, transfer, credit, POS, etc.
-Configuration of documents to be generated and sent automatically: confirmation, voucher, pro-forma.
-Automatic generation and sending of the voucher when the reservation balance reaches zero.
-Automatic notification to customers of pending charges and due dates.
-Automatic cancellation of reservations in case of non-payment.
-Setting up issuance fees for a fixed amount and as a percentage of the reservation amount.
Customer Collections and Bank Reconciliation
-Management, consultation and control of customer collections.
-Collection status management: planned and consolidated.
-Automatically set payment due dates based on the payment method used for the reservation.
-Making partial (customer prepayments) and total collections.
-Making automatic and manual payments.
Carrying out bank collection remittances.
-Bank reconciliation module for customer collections.
Purchase Billing
-Entering supplier purchase invoices.
-Total or partial assignment of purchase invoices to services.
-Management of discrepancies attributable to accounting accounts.
-Automatic adjustment of purchase amounts in services to adapt to purchase invoice amounts.
-Introduction of different tax bases, taxes and withholdings.
Taxes
-Configuration and customization of applicable taxes.
-Tax allocation by product, with the possibility of differentiating sales tax and sales margin tax.
-General tax configuration module, allowing you to establish rules for determining the applicable tax based on various criteria: country, zone, type of client, type of service, product, etc.
Accounting
-Setting up 12 types of accounting accounts.
-Assignment of accounting accounts to system elements (product, customer, supplier, etc.) directly or through configuration based on various application criteria.
-Automatic assignment of MISCELLANEOUS type accounting accounts to new direct clients.
-Automatic generation of accounting accounts for new direct clients.
-Accounting for receipts, payments, purchase forecasts for services, collection remittances, payment remittances, sales invoices and purchase invoices.
-Carrying out bank collection remittances.
-Export accounting information to 10 accounting systems and ERP.
Accounting export
The most important thing for us is to centralize the entire company and its operations, and that is why it is essential that accounting is integrated into the sales and management process. With Dispongo Cloud we can integrate any accounting or ERP program that is prepared such as Axapta, Conta Plús, Logic Class or whatever your company uses to generate the entries you need exactly.
Virtual Pos: Payment gateways
Our Dispongo reservation system is designed to integrate the following payment options, ensuring flexibility and security.